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Safety Inductions Made Easy

InductionUnder the Work Health and Safety Laws employers (or PCBU) have a legislated duty of care to provide a healthy and safe workplace for workers and contractors.  This duty may be breached by not informing and training workers in safety procedures and policies.

Employers have a formal duty to provide new employees with all relevant information and training relating to health and safety particularly. If you are a manager for new employees it’s your responsibility to ensure that induction training is properly planned.

The induction is one of the most visible examples of how employers comply with this obligation. A well designed induction system is a vital first step to assimilate a new employee onto a worksite, into a new environment and job with the view of giving the new employee information and training. Well inducted employees are fully informed and set up early for successful integration into the workforce.

A well designed induction system ensures new employees gain the appropriate information about the company and also to assimilate them into the organisation’s culture and goals. In addition to that, adding a safety induction program to the general induction program or creating a separate programme is also vitally important.

Hosting your inductions online is the most popular way to deliver best practice on-boarding at an affordable price.

A best practice work heath and safe induction programme which is designed to provide the most up to date information can result in huge payback to the organisation in terms of savings in other areas. It also shows commitment by management to the workers well-being and to creating a positive culture.

Developing a suitable induction plan for each new starter will help them do their job better and quicker, and safer.  Designing an appropriate and cost-effective safety induction package is the most complex task for employers to do, since the programme has to provide all the information that new employees need, and are able to assimilate, without being overwhelming or diverting them from learning the essential processes of their new department.

The explosion of e-learning has made a major impact on how inductions can now be delivered. Our advice is to consider using an online induction programme for part or your entire employee induction programme. Even if you have a large HR department within your organisation, the time and energy spent creating and maintaining an induction programme could be too expensive and using an online induction program alongside supervisor training could be a good combination for some companies.

Here are some simple steps on how you should plan and structure your safety induction programme:

  •  Agree on the audience. Do you need differing inductions for new staff to those required by contractors and suppliers visiting the site? Possibly use a modular design that allows you to add and subtract as required.
  • Decide on the outcome you want for the employee induction programme. The purpose of the programme is to allow for effective integration of new employee into the organisation, but what do you want the outcome to be?
  • Make the system consistent across the whole organisation but allow for changes to be made to content depending on where the new employees will be working. The length and nature of the safety induction programme after given the general organisational information will depend on the job and responsibilities the new employee is taking on.
  •  Use adult learning techniques. A lot of research has been conducted on how adults learn, and that there are different types of adult learners. Some prefer visual presentations, some prefer on-the-job type of training, so ensure that your induction program can be tailored to suit the individuals learning styles.

A WHS induction has to cover number of areas. One way to ensure that the induction process is always consistent and thorough is by having an induction check-list. Here is a list of some recommendations that should be included on your OHS Induction Program:

• Work Health & Safety Law

• Employer & Worker Responsibilities, including the reporting incident procedure

• Risk Management: how to prevent injuries and accidents in the workplace

• Housekeeping (waste removal, clean-up of spills)

• Procedures and emergency actions

• Hazardous Substances: including the use of drug and alcohol at the workplace

• Electrical Safety and Tag outs

• Personal Protective Equipment: how to properly wear and maintain PPE

• Manual Handling

• Emergency Procedures, First Aid and Office Safety

• Workplace Bullying

Also add general training relating to the organisation, including core company values and job training relating to the role that the new starter will be performing. Include training evaluation, entailing confirmation of understanding, and feedback about the quality and response to the training.

Induction training offers a wonderful opportunity to establish clear foundations and expectations early in terms of ethics, integrity and social responsibility.

Use a feedback form of some sort to check the effectiveness and response to induction training – induction training should be a continuously evolving and improving process.

At Safety Concepts we have partnered with an award winning e-learning platform to create inductPro an easy to use online induction system for small to medium sized businesses.

inductPro-tall (2)For the first time any size organisation can have their own cost effective online induction. We’ve developed and run a number of different online induction programs across a variety of industries during our time and can help you with an “off the shelf” program that meets the basic compliance needs  of any small business or develop customised delivery of corporate inductions that can scale across hundreds of employees and contractors. Ask us for a free quote info@safetyconcepts.com.au

 

 

 

About the Author

Safety Concepts is an online resource providing up to date insights and covering issues in the field of Workplace Safety.

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